QuickBooks Cleanup · Charleston Trades & Contractors
A one-time catch-up for Lowcountry contractors — the ones running jobs across three counties, waiting on historic-district approvals, and watching the forecast every August. We sort out the months nobody reviewed and hand back a file you can trust. Fixed scope, fixed price, clear end date. Monthly bookkeeping after that is your call.
The Charleston market
Almost no Charleston trade business stays inside one county. A crew that starts a service call on the peninsula finishes the week in Goose Creek and takes a change order in Mount Pleasant. That is three separate municipalities, three sets of permit timelines, and three different drive times billed against the same payroll week.
It is also the reason so many Lowcountry contractors have books that look profitable in total and tell them nothing useful. Revenue lands in one bucket. Materials land in another. Nobody can say which of last month’s eleven jobs actually made money, or whether the downtown work is quietly subsidizing the suburban work.
Flow Bookkeeping Services is built around that problem. We set up job costing so every dollar of revenue, material, subcontractor invoice, and permit fee is tagged to the job it belongs to — then we keep it that way, month after month, without you having to chase anyone.
What makes Charleston different
A generic bookkeeper categorizes a receipt. A Charleston bookkeeper knows why the receipt exists.
Storm season
Hurricane season is a cash-flow event before it is a weather event. Two things happen at once: your scheduled work pauses, and your emergency and repair work spikes — often for customers who are waiting on an insurance carrier before they can pay you.
That combination has killed otherwise healthy Lowcountry contractors. Payroll does not pause while an adjuster takes six weeks. We build the books so you can see it coming: what your true monthly overhead is, how many weeks of it you are currently holding, and which receivables are insurance-dependent rather than customer-dependent.
Insurance-funded restoration work also needs to be tracked separately from ordinary jobs. The documentation standard is higher, the payment timeline is longer, and mixing it into your regular receivables makes your aging report meaningless exactly when you need it most.
What’s included
Full categorization, bank and credit-card reconciliation, and a close report every month. Hands-off for you.
Behind, or inherited a mess? We fix miscategorized transactions and get your QuickBooks Online file clean and current, going back as far as you need.
Revenue, materials, subs, and permits tagged per job — so you see real project margin, not just top-line sales.
Work split across Charleston, Berkeley, and Dorchester tracked separately, so you can see which territory actually pays.
Every subcontractor tracked through the year against the 2026 reporting threshold of $2,000, with W-9s collected before the first payment, not the following January.
Deposits booked to a liability until the work is earned — so your revenue is real and your tax bill is not a surprise.
Behind on the books?
Very few Charleston contractors come to us with tidy books. The usual story is a QuickBooks file that was set up quickly years ago, maintained by whoever had time, and has drifted ever since — bank feeds accepted without review, an Opening Balance Equity account nobody ever cleared, personal and business spending tangled together, and a chart of accounts that grew by accident rather than design.
None of that is unusual and none of it is a judgment. It is simply what happens when the person running the jobs is also the person doing the books at nine o’clock at night.
We start with a free Books Diagnostic. You give us accountant access to your QuickBooks Online file — which you can revoke any time — we review it properly, and we send back a written plain-English report: what is clean, what is broken, what it will take to fix, and a fixed price for the cleanup. No phone call. No obligation. If you read it and decide to fix it yourself, the report is still yours to keep.
Where we work
We work remotely inside your own QuickBooks Online file, so location never limits service. These are simply the areas our Charleston-area clients operate in most:
Pricing
A cleanup is a one-time project — fixed scope, fixed price, and a date it is finished by. These are starting prices, not sight-unseen quotes; the exact figure is set after a free books diagnostic.
Monthly bookkeeping afterwards is optional, never a condition of the cleanup. Plans run $149 Starter, $299 Growth and $599 Scale per month — no setup fee, cancel any time. See how a cleanup works →
Send us your QuickBooks and we’ll tell you exactly what’s wrong with it — free, in plain English, with no call required.
Get your free books diagnostic →Tell us where the books stand today. You'll get a written assessment and a quoted price within one business day — no call required.
Prefer to talk? Email hello@flowbookkeepingservices.com or call (843) 749-8691.
Expect an email from hello@flowbookkeepingservices.com within one business day.